Do these challenges sound familiar?
- Reducing the cost, complexity,
and delays of providing the latest and most relevant
sales and marketing materials to marketers and salespeople
- Ensuring that key customers
and business partners have rapid and easy access to
the sales and marketing documents that they need
- Building efficient communication
between sales and marketing teams
- Providing user feedback to
drive improvement of products and services
- Targeting material to specific
groups of partners and customers
- Accommodating a wide range
of users, business units, and geographies with one
system to create and share content
ShareMethods has a deep set of features to address those
- Central Repository for
Sales, Marketing, Support, and Partners: Secure,
anytime, anyplace access to documents and best practices
organized in browsable categories. Users can easily
add, search, browse, view, and edit documents and
properties, with complete document version control
and rollback capability. Categories can be added dynamically.
- Full Text Search and Indexing
of all documents: Full text search and indexing
across Microsoft Office, Adobe Acrobat PDF, HTML pages,
Zip, and text files with keyword highlighting of search
matches. And support for advanced search.
Filter files based on tags, author, location, etc.
using faceted search with Ajax interface.
- Thumbnails and Previews:
Visually rich display allows users to easily identify
files. Previews allow users to view files without
having to download the file or have an application
to open it.
- Check in/Check out:
Users can check out files or lock files so other users
cannot edit or delete the file while they are working
- Analytics and Reporting:
Users have access to rich document analytics to gain
a detailed understanding of how documents are being
used and distributed inside and outside an organization.
- Collaboration and Feedback
- Approval and review workflows streamline tasks
- Activity feed displays the last information
from your colleagues
- Comments, user rating and messaging allow direct
user feedback to rapidly improve products and
- Secure Content Sharing
/ Email Notification Engine: Secure content sharing
with customizable email notifications of relevant
content for users and distribution lists, using secure
links or direct email attachments.
- Work Spaces or Portals - "ShareSpaces":
Completely independent work areas can be created to
easily collaborate with customers, partners, teammates,
etc. with the option to publish files from one space
- Publish Content:
Easily publish selected documents or contents of a
folder to your websites or email templates. Or display
the contents of a folder on its own web page that
can be easily shared.
- Subscriptions and Alerts:
Users can subscribe to any category of documents and
receive automatic email notifications and alerts when
content is uploaded.
- Client Configurable User
Interface: Innovative approach for a configurable
user interface to organize materials precisely tailored
to client business process and end user needs. Also,
clients can select color themes, customize emails,
and customize their login page including a unique
- Quick Access to Important
Information: Quick Share: Quick sharing of sales
and marketing team feedback via discussion boards;
Quick Lists: Lists of new, most highly rated, and
most downloaded documents; Quick Links: Useful links
to sales and marketing web resource
- Document Sorting Support:
Users can sort documents in the list view by title,
modification date, and size, combined with document
- Document Shortcuts:
A single document can be referenced and searched in
multiple locations using only one stored and managed
- Document Expiration:
Files that are anticipated to be obsolete in the future
can be set to be automatically deleted on a specified
- Web Portal Upload:
Easily add document upload capability to your portal
Users can send documents out for electronic or written
signature directly from ShareMethods using EchoSign.
- Self Registration:
Potential users can apply for login access. Once approved,
login credentials are sent to the new user.
- Multi-Language Support:
Users can select different languages to view ShareMethods.
Currently English, French, Spanish and Russian are
supported. Other languages can be easily added.
- Role Based Access:
Classes of user access defined with user roles for
content managers, distributors, collaborators, administrators,
- Security: SSL encryption
support, and permissions can be set to control which
users or groups can see which categories and which
files — allowing very precise control over security
- SAS 70 Type II Hosting
Center: The highest level of certification and
security for hosting on-demand applications.
- Open Architecture:
Built upon open standards, secure, and high availability
- Private Cloud:
On-premise installation option is available for customers
who need to deploy the system behind an organization
firewall or on a secure network
Configurable home page:
Thumbnail view of files:
Preview a file:
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